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Privacy Policy

Effective Date: 1/9/25

Website: https://cartertonwihall.org

1. Who We Are

This website is operated by Carterton Women’s Institute Hall, located in Carterton, West Oxfordshire. We are committed to protecting your privacy and handling your personal data responsibly.

2. What Information We Collect

  • We may collect and process the following types of personal data:
  • Contact information: such as your name, email address, phone number, and postal address (when making a booking or enquiry).
  • Booking details: including event type, date, number of attendees, and facility requirements.
  • Website usage data: such as IP address, browser type, and pages visited (collected via cookies and analytics tools).

3. How We Use Your Information

We use your data for the following purposes:

  • To process and manage hall bookings.
  • To respond to enquiries.
  • To send booking confirmations and relevant communications.
  • To comply with legal or regulatory obligations.
  • To improve the usability and performance of our website.
  • We do not use your data for marketing or share it with third-party advertisers.

4. Legal Basis for Processing

Under the UK GDPR, we process your data on the following lawful bases:

  • Consent: when you voluntarily submit a contact or booking form.
  • Contract: to manage hall hire agreements.
  • Legal obligation: for record-keeping and public liability.
  • Legitimate interests: such as ensuring the website functions securely.

5. How We Store and Protect Your Data

  • We take appropriate security measures to protect your personal information. Your data is stored securely and only accessible to authorised individuals involved in the management of the hall.
  • We retain your personal data only for as long as necessary to fulfil the purposes described, or as required by law (typically up to 7 years for financial or booking records).

6. Sharing Your Data

  • We do not sell or rent your data. We may share data with:
  • Service providers (e.g., website hosting) under strict confidentiality agreements.
  • Legal authorities, if required by law or to protect our rights or safety.

7. Your Rights

You have the right to:

Access the personal data we hold about you.

  • Request correction of inaccurate or incomplete data.
  • Request deletion of your data (subject to legal retention obligations).
  • Object to or restrict how we process your data.
  • Withdraw consent at any time (where applicable).

To exercise your rights, contact us at:
📧 [Insert email address]

8. Cookies

Our website uses cookies to improve user experience and analyse traffic. By continuing to use the site, you consent to the use of cookies. You can control or delete cookies via your browser settings.

9. Links to Other Websites

Our website may contain links to other websites. This privacy policy applies only to https://cartertonwihall.org. We are not responsible for the privacy practices of other sites.

10. Changes to This Policy

We may update this policy occasionally. The updated version will be posted on this page with a revised “Effective Date.”

11. Contact Us

If you have any questions or concerns about this privacy policy or how we handle your data, please contact us:

Carterton WI Hall
📧 contact@cartertonwihall.org
📞 [Insert contact number]
📮 3 Brize Norton Road, Carterton, Oxfordshire, OX18 3HN